E-verify and New Hire Reporting: Are You in Compliance?
Hiring new employees for your business is an exciting time! It often means your business is growing and you are giving someone a new opportunity. On the business side, it is important to make sure you are in compliance with all Federal and Alabama Department of Labor reporting requirements. Due to a recent increase in notices issued regarding new hire processes, we want to make sure our clients are aware of what needs to be filed.
If you read the information below and realize you are not in compliance, please contact us!
New Hire Reporting
All employers in the state of Alabama are required to report each newly hired or recalled employee to the Alabama Department of Labor (DOL). You must furnish the information within seven days from the date of hire or reemployment. This requirement is designed to do the following:
- Prevent payment of unemployment compensation to individuals who have returned to work.
- Prevent individuals from receiving workers’ compensation while employed.
- Locate non-custodial parents who are delinquent in legal child support obligations.
All Alabama businesses with one or more employees working in Alabama must enroll with the federal E-Verify system under the state’s immigration law. E-Verify is a safe harbor and will make sure you are in compliance with the U.S. Immigration Compliance and Enforcement (ICE). The only exception are sole proprietors with no employees.
This system requires every new employee in Alabama, no matter their nationality or place of birth, to be deemed employable under the federal E-Verify system. You must furnish this information with three days from the date of hire or reemployment.
hb&k Can Help
Both of the programs discussed above are intended to protect you and your business. However, failure to comply can result in heavy penalties. At hb&k we can do these for you. If you run a business that hires often, give yourself peace of mind by having hb&k take this off your to-do list.